When we have a request, of course, we will ask politely so the person will do us a favor. The same thing in business. In procurement, there is a requisition which means we are requesting goods or service of department, employee or company. When this request is approved, then a purchase order will be sent to the supplier. In other words, the requisition is also called purchase requisition. You can learn the requisition form example on this page.
The requisition form is usually designed with the standard format. This contains information such as the list of products, the quantity, the information of the products and the delivery date.
How To Write A Requisition Letter?
The most important thing when writing a requisition letter is the information you wrote and the formal writing tone. It doesn’t have to be a complicated letter, but it should be understandable. Here are some guides you can follow:
- Introduce yourself in the first paragraph of your letter. This is about your business or the name of the organization. Because you are dealing with a company, then you need to be formal with appropriate writing tone.
- On the next paragraph, explain your request by specifying the products or service you wish to receive. Besides, you need to include the details of the goods you are ordering.
- It is important too to write down the contact information or your business or company which will allow the purchasing department to update the request status.
- Last, show the appreciation of the letter recipient and thanking them for providing assistance.
- In the closing section, you need to include your name as well as the title.
- Just like other letters and important document, sign the letter as the proof of validation.
What Are The Element of Purchase Requisition Forms?
In our requisition form example, there are some elements that you will include.
- The description of the goods or service you are ordering – This is about the information about goods or services you are requiring. You need to specify the product and the quantities to make sure it is properly delivered. Indicate how many goods or services you need for the letter.
- Supplier details – This information includes information about the supplier.
- The date – Specify the date when you will need the goods to be available at your lace. Mention the exact date when the particular services and goods need to be sent to your place.
- Budget information – This information is highly important to when sending out the requisition letter. You need to determine the budget so you can calculate how many goods or service you will obtain. Ask about the payment method too, how you should transfer the money.
- Name and Signature – For every letter you send, the name and signature are crucial to validate who is sending the letter. This is also proof that you are the one who is has written the letter so it is easier for the company to check it.
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