Free Download Time Off Request Form and Quick Tips How To Make It

What Is A Time Off Request Form?

A time request form is a document that allows the employee to request time-off or absence from work. The reason can be varied such as going on a vacation, sick leave or others. This document letter should be submitted to the employer and the decision whether it is approved or rejected should be administered soon.

printable time off request form

If you are working in a company, or you are an employer, you need this time off request form to make the administration easier. The employee has this right and the document is the rightest thing needed to own so the boss won’t ask any reason why an employee should take time off. So how to request time off from work after you download this document? Here are the steps you need to follow.

How To Request A Time Off From Work

Decide The Type – First, you have to identify the type of time-off you want. As we stated before, there are some reasons to request such as vacation, surgery, break from work, jury duty, bereavement, military or simply leaving of absence.

sample time off request form

Talk with your boss – Let the manager or boss know about the absence so they can prepare what to do during your absence. This also includes their consideration of the approval. Sometimes the company needs the employee due to the high season so they might postpone your request. In case you are in an emergency business, they might not approve it.

In many states, there are no certain laws related to the days of each year. So, this depends on company policies.

Always Make Formal Request – The request should be submitted formally, whether it is for the co-worker, HRD, manager or boss. It should include the specific dates needed and other estimation details. After the employer has received the document, the decision should not be longer than 48 hours.

Inform the co-workers- Working in a company is typically in a team, that means you also need to inform it to your co-worker so they can arrange schedule and take over your responsibility during your absence. It is the best thing to do to maintain a relationship with a co-worker.

Manager’s Quick Guide To Time Off Requests

The Duration and Frequencies – Before allowing or rejecting a request, you have to see the record of your company. How far in advance and how often your employee ask the request. Probably you have a strict rule on the frequency that only allows them to request six times a year.

simple time off request form

 

Set The Time Frame When They Cannot Request Time Offs

There are times in your company that will be busier than the rest of the months. You can see the last graph so you can inform the employee when they are allowed to ask time off request. It is also done to avoid you from the less productive day during their absence.

time off request form 001

That’s all our quick tips about time off request forms. You can download them for free on this page.

 

 

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